The Operations Administrative Specialist is an office-based administrative team member with a focus on keeping information and documents updated and/or generated based on the ongoing changes in demand of the Operations Materials Management Team.

Responsibilities:

• Email and call vendors to obtain up-to-date Purchase Order status or communicate updated POs to vendors.
• Update ERP system and various planning tool data as available regarding Purchase Orders with minimal direction after initial training. (i.e., ETA, Cost)
• Share important and/or relevant information on a timely basis with key members of the Operations Team.
• Assist in the production of printed materials for the purpose of communicating work requirements of the shop team.
• Assist in the organization of printed materials within the Operations Materials Team.
• General data entry from manually gathered data.
• Additional duties and responsibilities may be required based on the varying needs of the business.

Qualifications/Requirements:

• Must possess strong attention to detail, as well as organizational and personal time management skills.
• Excellent interpersonal, communication, and listening skills including verbal expression and comprehension.
• Vendor relationship support.
• Maintains a clean and organized work area.
• Capable of multitasking.
• Computer proficiency in Windows-based software applications including Excel
• Ability to work independently and within a team.
• Ability to work and communicate with all levels of the organization.
• Self-motivated and striving for perfection.

Experience / Education:

• High School diploma or equivalent
• Above average math and organizational skills
• Must be able to speak, read, and write English fluently.

Benefits once hired to payroll:

• Medical insurance
• Dental insurance
• Vision Insurance
• Life Insurance provided by Employer
• Paid Vacation Days, paid Holidays
• Short-term and long-term disability insurance provided by Employer
• 401k/profit sharing
• Tuition reimbursement